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Definition

Business Context and Use

A created planning view of purchase order that exceeds a certain threshold or breaks a certain rule is automatically sent to an analyst or manager for approval, as with, for example, an order for 120 cases of shampoo when the established purchase order limit is 100 cases. You can use the Find Planning View of Purchase Order for Approval by Elements inbound operation to find the planning views of purchase orders in the back-end system that require manual approval.

Related Operations

Find Purchase Requisition for Approval by Elements inbound operation.

Features

The Find Planning View of Purchase Order for Approval by Elements request message accepts the following data as search criteria:

• Planning version
• Product
• Supply planning area
• Ship-to location
• Availability date/ time

The request message accepts the asterisk (*) wildcard for all characteristics except availability date/ time.

In addition, you can specify the following processing conditions in the request message in case there are many matching purchase orders:

• Maximum number of planning views to be returned (QueryHitsMaximumNumberValue element)
• Return all planning views regardless of number found (UnlimitedHitsIndicator element)
• Return only planning views with IDs that follow a specified ID in a sorted sequence (LastProvidedPlanningViewOfPurchaseOrderID element)

The operation returns of all procurement planning orders requiring approval that match all given selection criteria, including the planning-relevant properties of the procurement planning orders. If processing conditions were specified, the operation also returns the following:

• The actual number of orders returned (ReturnedQueryHitsNumberValue element)
• Information if there are more orders for the same selection but not all were returned because a maximum number of hits was set in the request message (MoreElementsAvailableIndicator element)
• The ID of the last order returned (LastProvidedPlanningViewOfPurchaseOrderID element); in case MoreElementsAvailableIndicator is true, you use this ID in your next query to call more orders for the same selection

The operation also returns a log containing any relevant error messages.

Error Handling

If the request message contains invalid input data, or if no matching planning views of purchase orders are found, an error message is added to the log of the response message.

Prerequisites

Only purchase orders with the following approval status will be returned:

• 120:  Waiting for DRP Mass Approval (Approval Rule Violated)
• 130:  Waiting for DRP Mass Approval (Approval Rule Not Violated)
• 150:  Manual Approval Required
• 170:  Management Approval
• 175:  Schedule Line Sent Back to Analyst (Management Approval)

Integration

Notes on SAP Implementation

Processing

SAP Notes 1330439 and 1105350 must be implemented for this operation.  

Enhancements

The BAdI for ESA-Service Planning View Of Purchase Order SCM For Approval By Elements (/SAPAPO/SE_SPP_PVPOSFAQR) Business Add-In (BAdI) is available for this operation.