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Definition

Business Context and Use

A created purchase requisition that exceeds a certain threshold or breaks a certain rule must be approved by an analyst or manager before it can be implemented, as with, for example, a purchase requisition for 120 cases of shampoo when the established limit is 100 cases. You can use the Find Purchase Requisition for Approval by Elements inbound operation to find the purchase requisitions in the back-end system that require manual approval.

Related Operations

Find Planning View of Purchase Order for Approval by Elements  inbound operation.

Features

The Find Purchase Requisition for Approval by Elements request message accepts the following data as search criteria:

• Planning version
• Product
• Supply planning area
• Ship-to location
• Availability date/ time

The request message accepts the asterisk (*) wildcard for all characteristics except availability date/ time.

In addition, you can specify the following processing conditions in the request message in case there are many matching purchase requisitions:

• Maximum number of planning views to be returned (QueryHitsMaximumNumberValue element)
• Return all planning views regardless of number found (UnlimitedHitsIndicator element)
• Return only planning views with IDs that follow a specified ID in a sorted sequence (LastProvidedPlanningViewOfPurchaseOrderID element)

The operation returns of all purchase requisitions requiring approval that match all given selection criteria, including the planning-relevant properties of the purchase requistions. If processing conditions were specified, the operation also returns the following:

• The actual number of orders returned (ReturnedQueryHitsNumberValue element)
• Information if there are more orders for the same selection but not all were returned because a maximum number of hits was set in the request message (MoreElementsAvailableIndicator element)
• The ID of the last order returned (LastProvidedPlanningViewOfPurchaseOrderID element); in case MoreElementsAvailableIndicator is true, you use this ID in your next query to call more orders for the same selection

The operation also returns a log containing any relevant error messages.

Error Handling

If the request message contains invalid input data, or if no matching purchase requisitions are found, an error message is added to the log in the response message.

Prerequisites

Only purchase requisitions with the following approval status will be returned:

• 120:  Waiting for DRP Mass Approval (Approval Rule Violated)
• 130:  Waiting for DRP Mass Approval (Approval Rule Not Violated)
• 150:  Manual Approval Required
• 170:  Management Approval
• 175:  Schedule Line Sent Back to Analyst (Management Approval)

Integration

Notes on SAP Implementation

Processing

SAP Notes 1330439 and 1105350 must be implemented for this operation.

Enhancements

The BAdI for ESA-Service Purchase Requisition SCM For Approval By Elements (/SAPAPO/SE_SPP_PRSFAQR) Business Add-In (BAdI) is available for this operation.